National Gathering Presenters and Guiding the Journey Recipients only

Travel & Reimbursement Guidelines and Process

You are responsible for:

  • Securing/coordinating your own travel to Indspire Events.
  • All travel expense claims must be completed and submitted with necessary supporting documentation one month after the completion of the travel.
  • You are responsible for canceling reservations as required and any change fees as a result of canceling reservations.

General Indspire travel guidelines with respect to business-related travel be based on current Treasury Board Rates.

  • Indspire assumes no financial responsibility for privately owned vehicles other than paying the kilometric if you travel to an event in your own vehicle.
  • Indspire is not responsible for reimbursing deductible amounts related to insurance coverage.
  • Provided there are no additional costs to Indspire, you can join loyalty programs and retain benefits offered by the travel industry for business or personal use.
  • The standard for air travel is economy class. The lowest available airfares appropriate to particular itineraries shall be sought and bookings shall be made as far in advance as possible.
  • The standard for rail travel is the next higher class after the full economy class.
  • Taxis, shuttles and local transportation services are alternatives for short local trips. Actual expenses will be reimbursed. It is expected recipients use the lowest possible rate for transportation.
  • The standard for accommodation is a single room, in a safe environment, conveniently located and comfortably equipped. 2 nights’ maximum in the designated hotel, unless your flight schedule does not permit.
  • Where applicable, you are responsible to ensure you have up to date travel documents, including passports or other identification.

Please submit travel expense claim forms and all original receipts:
Patty Doxtadator-Hill
Indspire, 50 Generations Drive
Suite 100
Ohsweken, ON N0A 1M0

Or email phill@indspire.ca